Procurement

How we do business

UNDP procures goods and services by soliciting bids through a competitive process. The following methods are used for the procurement of goods and services:

Request for Quotation (RFQ)
This is the most flexible and the least formal method that is used for procuring goods, services and/or works. RFQs call for a written quotation. RFQ applies to contracts exceeding US$10,000 but less than US$150,000

Invitation to Bid (ITB) 
An ITB is normally used when an entity is not required to propose technical approaches to a project activity, or to offer management or supervision of an activity. ITBs are used when an entity has to provide its cost requirements to meet precise specifications sought from UNDP. This is normally the case when UNDP buys goods. It may also apply to work contracts and services that can be expressed quantitatively and qualitatively. ITB applies to contracts exceeding US$150,000.

Request for Proposal (RFP)
RFP is used when the inputs and/or outputs cannot be quantitatively and qualitatively expressed at the time the invitation is made, for example, consulting or similar services. An RFP may also be used for the purchase of complex goods when one is not sure of the functional specifications and wishes to seek proposals. RFP applies to contracts exceeding US$150,000.

Details on UNDP procurement can be found by click here

A staff of experienced Procurement and Logistics Specialists based both at UNDP’s Country Office and at the programme sites in Kabul work to provide full procurement and logistic support to what is currently, UNDP’s largest country office programme. For futher information you may contact:
proc-helpdesk.af@undp.org

Procurement notices

For Suppliers, Consultants and Providers of Services

In line with the delivery of support services to development projects, UNDP procurement unit is regularly undertaking local and international contracting of consultants in various fields of expertise, as well as selection of suppliers of good/equipment, among others.

Individual and corporate consultants, suppliers of goods/equipment and all other providers of services in various fields, whether private or non-government, who are interested to participate in UNDP Afghanistan’s activities may apply for accreditation through the following means:

  • Submission of Credentials by courier to the UNDP-Afghanistan Office, the details of which are posted in the Procurement Notice button below.

Procurement Notices

For Invitations to Bid (ITB’s) and Request for Proposals (RFP’s) will be posted on our procurement notice link. Please review the site regularly. Any postponements, amendments, cancellations and notice of awards, will be posted.

Solicitation Documents:
For ITB’s and RFP’s should be requested through the contact given on the relevant procurement notice. Please give the ITB/RFP reference when requesting documents, together with an outline of your ability as a supplier to provide the goods/services.

General terms and conditions:
For contracting and equipment are available on this website and can be downloaded to a PDF file. If you have any queries, please do not hesitate in contacting:

Bidding procedures:
All submissions for ITB’s or RFP’s should be submitted by the closing date and time indicated on the solicitation documents by one of four methods outlined below:

1) Delivery by hand – observing the sealed envelope and marking requirements noted in the solicitation documents.

2) Courier service – observing the sealed envelope and marking requirements noted in the solication documents.

Delivery address:
UNDP Afghanistan
UNOCA Complex, Jalalabad Road, PO# 05
Kabul, Afghanistan
Attn: Procurement Unit

3) By fax: +873 763 468836. Your cover fax should clearly note the reference number of the relevant bid and the number of pages you are submitting

4) To our secure email addressbids.af@undp.org Please Note: Any offers sent to the private email addresses of any procurement staff will be automatically disqualified.

Some bids may invite suppliers to a public bid opening. Suppliers are asked to be present at least half an hour before the scheduled bid submission closing. Any supplier arriving after this time will not be permitted to attend.

Unsolicited bids will not be considered.

Requests For Quotation (RFQ)

Are available for review on this site. Please carefully consider the specifications and other criteria asked for in the RFQ. Any deviation from our requirements (unless flexibility is stated), will not be considered.

Requests for quotation submissions can be emailed or delivered directly to the procurement staff initiating the enquiry. Their details will be given on the RFQ.

Related Document

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